Module: Visitor Management
Contractor management at the highest level
How to digitally revolutionise visitor management
Challenges of manual processes
- manual recording of third-party employees, suppliers and other visitors can lead to incorrect information
- instructing and briefing individual visitors is time-consuming and involves a high level of responsibility (e.g. when handling hazardous substances)
- creating visitor badges takes time and requires accurate data collection
- visitor activities are difficult to track and control manually
Visitor management made easy: Your advantages with iManSys
- digital instructions can be carried out on tablets or terminals in a time-saving manner
- visitors’ understanding of the instruction can be tested with the following knowledge test
- automatic creation of a digital visitor badge
- digital documentation of all visitors enables control of activities and later access to this information
Training visitors is extremely important, especially for companies that work with high risks. If this is not done efficiently, the worst-case scenario is that accidents can occur that could have been prevented with the relevant knowledge. But the aspect of activity control also plays a key role in preventing data theft or knowing who is on the company premises in an emergency. Effective and thorough visitor management can save lives in an emergency.
More security in the company with external company management
Regardless of whether you are a medium-sized company or a multi-million-dollar corporation, keeping track of who is on the company premises is necessary to ensure the security of people and data. Human errors cannot be ruled out when data is recorded manually. Our visitor management module helps you keep an overview of all visitors and ensure that they are well informed about important aspects of their stay at your company.
Central organisation of visitors
Coordinating external companies, suppliers and other visitors is a challenge for some companies. Appointments must be coordinated, visitor passes created and visitors instructed. These work steps often fall into different hands and agreements take a certain amount of time. With iManSys and the visitor management module, all of these work steps can be easily mapped and monitored in one system. This makes handling easier and ensures optimal time management.
Compliance Management Software in Practice – Reports from our Users
With over 6,000 employees at over 35 locations in 8 countries, the logistics company Duvenbeck was faced with constantly increasing demands from authorities and customers. Thanks to iManSys, they were able to integrate multilingualism into their processes and achieve a significant improvement in mandatory training and instruction – now with an impressive rate of 100 percent. You can find out about many other benefits in the video from Mr. Schneider, the HSE Officer at Duvenbeck.
With tools such as safety instructions, first aid book entries, risk assessments, accident reports and hazardous substances registers, the ABLE Group optimises the decentralised processes in 120 branches. A particular success: Together we developed an app function with which ABLE creates over 9,000 risk assessments every year by simply using a checklist. Minimal adaptation effort, maximum efficiency – see for yourself how iManSys optimises occupational safety at the ABLE Group!
Our software solution iManSys has fundamentally optimised the way in which employees are trained at the office furniture manufacturer ASSMANN. Take a look at how iManSys enables production employees to receive training and instruction without the entire workforce having to interrupt their work at the same time. But that’s not all: Our digital solution also ensures safe transport in truck traffic. See for yourself how ASSMANN takes safety and efficiency to a whole new level!
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IMANSYS SOFTWARE MODULES
18 software modules for occupational safety
Event Management
Training and Course Management
